Free ICDL Documents Exam Flashcards

Save as .pdf (Portable Document Format). It locks the layout for viewing and printing on any device but is not meant for further editing.

Save overwrites the current file under its existing name, location, and format. Save As creates a new file, letting you change the name, location, or format while leaving the original untouched.

A .dotx template file. Opening a .dotx creates a new untitled document based on the template, so the original template itself stays unchanged.

Draft View. It strips visual page boundaries; use Print Layout instead when you need to check the document's final printed appearance.

The application's built-in Help function (often opened with F1) and context-sensitive help tooltips or search. These are separate from productivity tools like zoom or switch-windows.

Just that single word. A single click only places the cursor, while triple-clicking selects the entire paragraph.

Cut (Ctrl+X) removes the original text and places it on the clipboard; Copy (Ctrl+C) duplicates the text to the clipboard while leaving the original in place. Paste (Ctrl+V) inserts the clipboard content.

Ctrl+Z is Undo, reversing the last action. Ctrl+Y is Redo, reapplying the action you just undid.

Find and Replace (Ctrl+H). It locates every matching instance and swaps it for the corrected text, with options like Replace All, Match Case, and Whole Words Only.

It restricts matches to text with identical capitalization, so a search for 'Word' would not match 'word' or 'WORD'.

Insert a true page break (for example Ctrl+Enter or an Insert > Page Break command). Unlike extra blank paragraphs, a real page break stays fixed even when earlier content is edited.

Go To (Ctrl+G), which navigates directly by page or other reference point instead of requiring manual scrolling.

The Symbol / Insert Symbol tool, which lets you pick special characters from a font's character set and insert them directly into the document.

Ctrl+B (Bold), Ctrl+I (Italic), Ctrl+U (Underline). All three apply only to the selected text, unlike paragraph-level formatting.

Superscript raises and shrinks characters above the baseline (for example footnote numbers or x²); subscript lowers and shrinks them below the baseline (for example H₂O).

Format Painter. Select the already-formatted text, click Format Painter, then drag across the target text to copy just the formatting, not the content.

Justify. It stretches word spacing so every full line touches both margins, unlike left, right, or center alignment.

Line spacing controls the gap between lines within the same paragraph; spacing after (or before) controls the extra gap inserted between separate paragraphs.

A first-line indent offsets only a paragraph's opening line, leaving the rest at the margin. A hanging indent does the opposite: it offsets every line except the first, which is why it's used for bibliographies and reference lists.

A decimal tab. It aligns numbers at the decimal point, unlike left, center, or right tabs, which align on the start, middle, or end of the text instead.

A character style formats only the selected text, such as font or color, without affecting layout. A paragraph style formats the entire paragraph block, including alignment, spacing, and indents, in one click.

Heading styles are recognized structurally, which lets you auto-generate a Table of Contents and navigate the document through an outline or navigation pane; manually formatted text cannot do either.

Use a numbered list when the sequence or order of items matters, such as step-by-step instructions. Use a bulleted list when items are unordered and equally weighted.

Apply Borders and Shading from the paragraph formatting options: borders draw an outline around the paragraph, and shading fills its background color.

Apply or modify a Heading paragraph style instead of hand-editing each heading; updating a style cascades the change to every heading using it, which is the whole point of using styles over manual formatting.

Right-aligned text has a ragged, uneven left edge with a clean right edge. Justified text has clean edges on both sides because word spacing is stretched to fill each line.

Place the cursor in the last row and use Insert Row Below to add new rows, rather than deleting and recreating the entire table.

Click the table's move/select handle, the small icon that appears at the table's top-left corner when you hover over it, which selects the whole table instantly.

Column width changes how wide each column is, affecting horizontal space for content. Row height changes how tall each row is, affecting vertical space. Both can be set manually or by dragging the gridlines.

Cell shading (fill color), applied to the header row's cells. This is different from cell borders, which control the line style and width around cells rather than the fill color.

Dragging a corner handle resizes the picture proportionally, keeping its aspect ratio. Dragging a side or middle handle stretches or squashes it, distorting the image.

Pictures, meaning imported image files, and drawn objects, meaning shapes, lines, and text boxes created within the application. Both can be selected, moved, copied, and resized.

Text wrapping, such as Square, Tight, or Behind Text. Without a wrap setting other than 'In Line with Text,' an image behaves like a large character and pushes text away instead of wrapping around it.

Use Delete Table, not just the Delete key on selected cells, which only clears cell contents. Delete Table removes the entire table structure from the document.

Deleting the row removes the row structure entirely, shrinking the table. Deleting the text with the Delete key only clears the cell contents but keeps the empty row and table structure in place.

Click and drag across the row, or click just outside the row's left edge in the row-selection margin. A single click inside one cell selects only that cell.

The template file, such as a form letter or label sheet, that contains the fixed content plus merge fields where recipient-specific data will be inserted.

The file holding the list of recipient records, such as an Excel spreadsheet or CSV file, that supplies the values, like names and addresses, filling in the merge fields.

Merge fields are placeholders, like FirstName or Address, inserted into the main document that mark exactly where each data source column's value will be inserted during the merge.

Use Preview Merge (Preview Results), which cycles through the merged output for individual records so you can check formatting and data accuracy before completing the full merge.

Merging to a new document produces one combined file containing every personalized copy, which you can review, save, or edit before printing. Merging to the printer sends the output straight to print without saving a combined file.

Select or Edit Recipients, which lets you filter or manually check and uncheck individual records from the data source before running the merge.

Address labels or envelopes. The main document becomes a label or envelope template, and the same data source supplies each recipient's name and address.

Page Orientation, set to Landscape instead of the default Portrait. It's a page setup option distinct from margins or paper size.

Margins control the blank space between the text and the edge of the page. Paper size controls the actual physical dimensions of the page itself, such as A4 versus Letter.

Insert them as fields in the footer, such as Date and Page Number fields. Fields auto-update as the document changes, unlike plain typed text.

Date, page number, filename, and author name are standard auto-updating header and footer fields available in most word processors.

Add the word to the custom dictionary, so the spell checker recognizes it as correct for the rest of this document and future documents.

Print Preview. It shows the document as it will appear on paper before you commit to printing, catching layout issues that Print Layout view alone might not reveal at a glance.

Set the Page Range to '2-5' and Number of Copies to '1' in the Print dialog, instead of printing the entire document and discarding unwanted pages.