Using the Application
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Document Creation
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Text SelectionClipboardFind & ReplaceNavigationSymbols
Formatting
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Objects
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Table CreationTable FormattingGraphical ObjectsResize
Mail Merge
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Main DocumentData SourceMerge FieldsMerge Output
Prepare Outputs
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Quick Facts
- Exam
- ICDL Documents
- Credential
- ICDL / ECDL Digital Literacy
- Questions
- 32
- Time
- 45 min
- Pass Score
- 75% (24/32)
- Format
- Practical + theory tasks
- Level
- Foundation module
- Blueprint
- Syllabus 6.0
Save vs Save As
Save
- Same file name
- Same location
- Same format
Save As
- New file name
- New location
- New format
In place vs new copy
Document View Picker
- Check final print layout→Print Layout
- Fast text-only editing→Draft View
- Continuous scroll reading→Web Layout
- See heading structure→Outline View
- Change display size→Zoom slider
File Formats
- .docx
- Native editable format
- .rtf
- Cross-app rich text
- .txt
- Strips all formatting
- Fixed, print-ready layout
- .dotx
- Template for new docs
- .odt
- OpenDocument text format
RTF vs PDF
RTF
- Fully editable
- Cross-app compatible
- Basic formatting only
- Fixed layout
- Hard to edit
- Print-ready output
Editable vs locked
Save Format Picker
- Keep full editable formatting→.docx
- Share across word processors→.rtf
- Strip all formatting→.txt
- Lock final layout→.pdf
- Reuse styles for new docs→.dotx
Views & Productivity Tools
- Print Layout
- Matches printed page
- Draft View
- Hides margins, headers
- Web Layout
- Continuous scrolling text
- Zoom slider
- On the status bar
- Go To
- Jump to page
- Help (F1)
- Built-in help search
- Switch Windows
- Toggle open documents
Click Selection Escalation
One click cursor, two word, three paragraph
1 click: place cursor2 clicks: select word3 clicks: select paragraphCtrl+click: select sentence
Cut vs Copy
Cut
- Removes original text
- Ctrl+X shortcut
Copy
- Keeps original text
- Ctrl+C shortcut
Move vs duplicate
Text Selection Shortcuts
- Single click
- Places cursor only
- Double-click
- Selects one word
- Triple-click
- Selects whole paragraph
- Ctrl+click
- Selects whole sentence
Clipboard & Editing Shortcuts
- Ctrl+C
- Copy, keep original
- Ctrl+X
- Cut, remove original
- Ctrl+V
- Paste from clipboard
- Ctrl+Z
- Undo last action
- Ctrl+Y
- Redo last undo
- Backspace
- Deletes character to left
- Delete key
- Deletes character to right
Indent Order
First line offsets one; hanging offsets everything else
First line: only line 1Hanging: lines 2 onwardLeft/right: entire block
First Line vs Hanging Indent
First Line Indent
- Offsets first line only
- Body stays at margin
Hanging Indent
- Offsets all but first
- Used in citations
Line 1 vs rest
Formatting Tool Picker
- Offset only first line→First Line Indent
- Offset all lines but first→Hanging Indent
- Align numbers on decimal→Decimal Tab
- Copy formatting between text→Format Painter
- Apply consistent heading look→Paragraph Style
Character Formatting
- Bold (Ctrl+B)
- Increases stroke weight
- Italic (Ctrl+I)
- Slants text right
- Underline (Ctrl+U)
- Line below text
- Superscript
- Raised, smaller characters
- Subscript
- Lowered, smaller characters
- Font colour
- Changes character colour
- Format Painter
- Copies formatting between text
Character Style vs Paragraph Style
Character Style
- Applies to selected text
- Font and colour only
Paragraph Style
- Applies to whole paragraph
- Includes spacing and alignment
Text-level vs block-level
Paragraph Alignment & Spacing
- Left align
- Default for English text
- Center
- Used for titles
- Right align
- Used for RTL text
- Justify
- Flush on both margins
- Line spacing
- Gap within a paragraph
- Spacing after
- Gap between paragraphs
Indents & Tabs
- First line indent
- Offsets only line one
- Hanging indent
- Offsets all but line one
- Left/right indent
- Shifts whole paragraph block
- Decimal tab
- Aligns numbers on decimal
- Left/centre/right tab
- Aligns text at stop
Styles & Lists
- Character style
- Formats selected text only
- Paragraph style
- Formats entire paragraph block
- Heading styles
- Enable auto Table of Contents
- Numbered list
- Sequential auto numbering
- Bulleted list
- Unordered list markers
- Border/shading
- Box or background colour
Table Creation & Editing
- Create table
- Insert new grid
- Delete table
- Remove entire table
- Insert row/column
- Expands table size
- Delete row/column
- Shrinks table size
- Select cell
- Click inside cell
- Select entire table
- Click table handle
Table & Object Formatting
- Column width
- Adjust manually or drag
- Row height
- Adjust manually or drag
- Cell border
- Style, width, colour
- Cell shading
- Background colour fill
- Insert object
- Picture or drawn shape
- Resize object
- Keep or ignore ratio
Mail Merge Flow
Main document plus data source equals merged output
Main: the templateData: the recordsFields: the placeholdersMerge: the final file
Main Document vs Data Source
Main Document
- Letter or label template
- Holds merge fields
Data Source
- Recipient list file
- Excel or CSV records
Template vs records
Mail Merge Workflow
- Start a merge project→Open main document
- Need recipient data→Select data source
- Personalize each letter copy→Insert merge fields
- Finalize the merged batch→Merge to new file
- Produce paper copies→Print merged output
Mail Merge Setup
- Main document
- Letter or label template
- Data source
- Mailing list or file
- Merge fields
- Placeholders for recipient data
- Select recipients
- Choose data file records
Mail Merge Output
- Preview merge
- Check before finishing
- Merge to new file
- Combines document with data
- Print merged output
- Prints letters or labels
- Address labels
- Common merge output type
Page Prep Order
Setup then spell check then preview then print
Setup: margins and orientationSpell check: fix errorsPreview: check the layoutPrint: choose pages and copies
Page Setup
- Orientation
- Portrait or landscape
- Paper size
- Changes page dimensions
- Margins
- Top, bottom, left, right
- Page break
- Insert or delete
Headers, Spelling & Print
- Header/footer
- Top or bottom text
- Header/footer fields
- Date, page, filename, author
- Spell check
- Correct or ignore words
- Custom dictionary
- Add accepted words
- Print preview
- Check layout before printing
- Print options
- Pages, copies, selection
Common Traps
Save vs Save As
Save overwrites file ≠ Save As makes copy
Cut vs Delete
Cut goes to clipboard ≠ Delete removes permanently
RTF vs Plain Text
RTF keeps formatting ≠ Txt strips all styles
Character Style vs Paragraph Style
Character formats selected text ≠ Paragraph formats whole block
Spacing After vs Line Spacing
Spacing after gaps paragraphs ≠ Line spacing gaps within lines
Main Document vs Data Source
Main document holds template ≠ Data source holds records
Page Break vs Extra Paragraphs
Page break jumps cleanly ≠ Extra paragraphs shift with edits
Last Minute
- 1.32 questions, 45 minutes total
- 2.Pass mark is 75 percent
- 3.Save keeps name, Save As renames
- 4.Ctrl+C copies, Ctrl+X cuts
- 5.First line vs hanging indent differs
- 6.Decimal tab aligns number columns
- 7.Character style vs paragraph style differ
- 8.Mail merge needs main plus data
- 9.Headers hold date, page, filename
- 10.Spell check before print preview
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