Free Practice Questions for ITI/NCVT Stenographer Secretarial Assistant (AITT Theory)

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Sample ITI/NCVT Stenographer Secretarial Assistant (AITT Theory) Practice Questions

Try these sample questions to review concepts for the ITI/NCVT Stenographer Secretarial Assistant (AITT Theory) exam. Each question includes a detailed explanation. Start the interactive quiz above for the full 100+ question experience with AI tutoring.

1Which of the following secretarial qualities refers to the ability to speak or act without offending others, especially in difficult situations?

A.Tact

B.Loyalty

C.Punctuality

D.Versatility

Explanation: Tact is the ability to deal with others in a sensitive, polite, and effective manner without causing offense. It is crucial for a private secretary who frequently manages interpersonal relations, difficult visitors, and confidential matters. Loyalty is faithfulness, punctuality is being on time, and versatility is adaptability.

2What is the primary advantage of a decentralized filing system in a large office organization?

A.Files are kept close to the respective departments for quick access

B.Uniform filing procedures and methods are guaranteed

C.Fewer filing cabinets and equipment are required

D.Dedicated expert filing clerks manage all documents

Explanation: A decentralized filing system keeps records physically located in the departments that use them most. This reduces the time taken to retrieve files and makes them readily available for daily operations. Uniform procedures, fewer cabinets, and specialized staff are benefits of a centralized filing system.

3In office ergonomics, what is the recommended angle at which a computer monitor should be positioned relative to the user's straight line of sight?

A.The top of the screen should be at or slightly below eye level

B.The center of the screen should be 30 degrees above eye level

C.The monitor should be placed at a 45-degree angle to the left of the desk

D.The bottom of the screen should align with the chin level

Explanation: Ergonomic guidelines state that the top of the monitor should be at or slightly below eye level, causing the user to look slightly downward. This minimizes strain on the neck, shoulders, and eyes. Placing the monitor higher, lower, or far to the side causes muscle fatigue and postural strain.

4Which filing classification method organizes folders based on geographical locations such as states, cities, or countries?

A.Geographical filing

B.Subject filing

C.Chronological filing

D.Numerical filing

Explanation: Geographical filing organizes records alphabetically by location (e.g., country, state, city, street). This method is highly useful for businesses with widespread territorial operations, such as sales departments or utilities. Subject filing organizes by topic, chronological by date, and numerical by designated numbers.

5What is the main purpose of a Franking Machine in a large office mailroom?

A.To print postage impressions directly onto envelopes or labels

B.To automatically open incoming letters without damaging contents

C.To shred confidential documents into cross-cut pieces

D.To weigh envelopes and calculate the exact postage needed

Explanation: A franking machine prints a stamp or postage mark directly onto envelopes or adhesive labels. It is used by organizations with high volumes of outgoing mail to eliminate the need for physical postage stamps. Letter openers, paper shredders, and postal scales perform the other respective actions.

6In records management, what does a 'Retention Schedule' define?

A.The period of time records must be kept before final disposal or archiving

B.The daily schedule of work tasks for the filing clerks

C.The directory path for digital backup servers

D.The check-out log for employees borrowing physical files

Explanation: A record retention schedule is a policy document that specifies how long various types of records must be kept to meet legal, regulatory, and business requirements. Once the retention period ends, the records are either destroyed or transferred to permanent archives. It does not dictate daily clerk duties, digital paths, or check-out logs.

7Which indexing system uses strips of card inserted into metal frames that can be easily rearranged or updated?

A.Strip index

B.Visible card index

C.Rotary index

D.Book index

Explanation: A strip index consists of narrow, flexible strips of paper or card placed in metal frames. It allows single-line entries (like names and phone numbers) to be easily inserted, removed, or rearranged without rewriting the entire index. Visible card index, rotary index, and book index use different physical cards or structures.

8Which office manual provides guidelines on the overall policies, vision, employee benefits, and code of conduct of the organization?

A.Policy manual

B.Procedure manual

C.Organization manual

D.Stationery manual

Explanation: A policy manual contains the rules, regulations, values, and guidelines that govern an organization's relationship with its employees and public. It covers terms of employment, behavior codes, and broad corporate policies. A procedure manual outlines specific task workflows, an organization manual shows structural relationships, and stationery manuals define office supply specifications.

9What is the key characteristic of the Imprest System used in petty cash management?

A.The petty cashier starts with a fixed sum, and is reimbursed the exact amount spent at the end of the period

B.The petty cash balance is allowed to fluctuate freely without any set limit

C.All departmental expenses are paid directly from this fund without receipts

D.The main cashier approves each individual transaction before the petty cashier makes a payment

Explanation: Under the imprest system, the petty cashier is given a fixed amount (the imprest float). At the end of the period (or when the fund runs low), the petty cashier submits receipt vouchers to the main cashier and receives the exact total spent, restoring the fund to its original float. This helps control small cash expenditures.

10Under the vertical filing system, how are documents placed inside the folders?

A.Standing upright on their edges in drawers

B.Lying flat on top of each other on shelves

C.Suspended horizontally from side-rails

D.Bound together in a book format

Explanation: In vertical filing, folders stand upright on their bottom edges inside cabinet drawers, facing the front. This allows clerks to read the index tabs on the top edges of the folders and retrieve records quickly without disturbing other files. Flat filing has them stacked, lateral filing has side-by-side suspension, and binding is not vertical filing.

About the ITI/NCVT Stenographer Secretarial Assistant (AITT Theory) Exam

The CTS Stenographer & Secretarial Assistant (English) trade trains candidates in shorthand dictation/transcription, office operations, business correspondence, computer applications, and secretarial duties. Coursework includes Pitman shorthand theory (consonants, vowels, grammalogues, contractions, hooks, halving/doubling rules), high-speed typing, mail merge, slide preparation, spreadsheet functions, and official letter drafting. Successful trainees earn the National Trade Certificate (NTC) after AITT.

Exam sponsor: Directorate General of Training (DGT), Ministry of Skill Development and Entrepreneurship. The requirements and fees below concern the certification or admission exam, separate from our free practice resources.

Assessment

One-year CTS trade (1200 hours + 150 hours OJT/group project), NSQF Level 4, trade code DGT/1004. Summative AITT includes Trade Practical plus Computer-Based Test. Non-engineering-trade CBT: 75 questions / 150 marks / 2 hours covering Trade Theory (50 questions) and Employability Skills (25 questions). Formative assessment and attendance gates apply.

Time Limit

2 hours for CBT (AITT July 2026 DGT guidelines). Practical duration follows the DGT/State Directorate schedule.

Passing Score

33% minimum in Trade Theory and in Employability Skills; 60% minimum in Trade Practical and Formative Assessment (DGT CTS pass regulation / AITT July 2026 guidelines). No grace marks.

Exam / Certification Fees

CBT fee ₹213 per trainee for AITT July 2026 mains (plus applicable payment-gateway charges). Practical fees are separate — confirm with your ITI.

Exam sponsor website

Fees, eligibility, and exam policies can change. Confirm them with the exam sponsor before applying or paying.

Official sources

Our practice resources: topics covered

We aim to reflect publicly available exam outlines and topic information in our study resources. Coverage, format, and difficulty may differ from the actual exam, and we cannot guarantee that every detail is accurate or current. Confirm exam requirements, fees, and policies with the official exam sponsor.

20%

Secretarial Practice & Office Procedures

Role of a secretary, office layout, professional etiquette, postal/courier services, filing and indexing systems, and record management.

20%

Pitman Shorthand: Consonants & Vowels

Alphabet rules, vowels (heavy dot/dash, light dot/dash), placement of vowels, joining of strokes, and diphthongs/triphones.

25%

Shorthand Abbreviations & Rules

Grammalogues, contractions, logograms, circle S/Z, loops ST/STR, hooks (initial R/L, final N/V/F/Shun), halving/doubling principles.

10%

Computer Fundamentals & Operating Systems

Computer hardware, operating systems (Windows), memory, storage devices, and basic internet search/emails.

15%

MS Office Suite

Features and shortcuts in MS Word (formatting, mail merge), MS Excel (functions, charts), and MS PowerPoint (slides, transitions).

10%

Business Communication & Correspondence

Drafting letters, memos, notices, agendas, minutes of meetings, reports, and office correspondence rules.

Preparing for the ITI/NCVT Stenographer Secretarial Assistant (AITT Theory) Exam

What You Need to Know

Passing score: 33% minimum in Trade Theory and in Employability Skills; 60% minimum in Trade Practical and Formative Assessment (DGT CTS pass regulation / AITT July 2026 guidelines). No grace marks.
Assessment: One-year CTS trade (1200 hours + 150 hours OJT/group project), NSQF Level 4, trade code DGT/1004. Summative AITT includes Trade Practical plus Computer-Based Test. Non-engineering-trade CBT: 75 questions / 150 marks / 2 hours covering Trade Theory (50 questions) and Employability Skills (25 questions). Formative assessment and attendance gates apply.
Time limit: 2 hours for CBT (AITT July 2026 DGT guidelines). Practical duration follows the DGT/State Directorate schedule.
Exam / certification fees: CBT fee ₹213 per trainee for AITT July 2026 mains (plus applicable payment-gateway charges). Practical fees are separate — confirm with your ITI. Official sources

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ITI/NCVT Stenographer Secretarial Assistant (AITT Theory): Suggested Study Strategy

1Memorize shorthand grammalogues and contractions, as they are frequently tested in MCQ format (e.g. identifying the correct outline representation).

2Understand the rules of the halving principle (reduces stroke length to indicate T or D) and the doubling principle (doubles length to indicate tr, dr, etc.).

3Review office procedures such as filing methods (alphabetical, numerical) and mail handling records.

Frequently Asked Questions

Is ITI Stenographer & Secretarial Assistant (English) an engineering trade?

No, it is a non-engineering trade under the Craftsmen Training Scheme (CTS), so it does not contain math or engineering drawing modules in the written exam.

What shorthand system is taught in this course?

Pitman shorthand (English) is the standard system taught, focusing on phonetic strokes, vowels, and abbreviations (grammalogues).

What computer software features are tested in the exam?

The exam tests MS Word (formatting, mail merge), MS Excel (formulas like SUM, AVERAGE, VLOOKUP), MS PowerPoint (presentations), and Windows operating system settings.

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