Key Takeaways
- Draw a single line through errors—never use whiteout or correction fluid
- Initial and date all corrections on the certificate
- Never obliterate or completely cover the original text
- A supplemental certificate may be attached for more significant corrections
- Re-execution of the notarial act may be necessary for substantive errors
Correction Procedures
The way you correct an error matters as much as catching it. Improper corrections can look like fraud or tampering, potentially voiding the entire document. California law requires transparent correction methods that preserve the integrity of the notarial act.
Method 1: Single Line Through Error (Preferred for Minor Errors)
For minor clerical errors discovered before or shortly after completion:
The Proper Steps
- Draw a single line through the incorrect text
- The original text must still be readable through the line
- Write the correct information nearby (above, below, or next to the error)
- Initial and date the correction
- Have the signer initial the correction if possible
What to NEVER Do
| Prohibited Action | Why It's Wrong |
|---|---|
| Use whiteout or correction fluid | Suggests tampering; destroys evidence of original text |
| Erase the error | Same as above—looks like concealment |
| Completely black out the text | Original must remain readable |
| Write over the existing text | Creates illegible, suspicious document |
| Use correction tape | Same problems as whiteout |
Exam Tip: The #1 rule is NEVER use whiteout. This is tested frequently. Any correction must leave the original text visible.
Method 2: Supplemental Certificate
For more significant corrections, a supplemental (or corrective) certificate may be attached:
When to Use a Supplemental Certificate
- The error is too extensive for a simple line-through
- The document has already been submitted or recorded
- Multiple errors need correction
- The correction needs additional explanation
Supplemental Certificate Contents
| Element | Details |
|---|---|
| Reference | Identifies the original document and date of notarization |
| Error description | States what was incorrect |
| Correction | Provides the correct information |
| Notary signature and seal | Authenticates the correction |
| Date | Date of the correction |
Important Limitations
A supplemental certificate can correct clerical errors in the certificate itself. It cannot:
- Change the substance of the notarial act
- Correct issues with the signer's identity verification
- Fix problems with the notary's authority
- Alter the date the notarization actually occurred
Method 3: Re-Execution of the Notarial Act
When an error is too fundamental to correct:
When Re-Execution Is Required
| Situation | Action Required |
|---|---|
| Wrong type of notarial act performed | Complete new notarization with correct act |
| Signer's identity not properly verified | Start over with proper identification |
| Oath not administered when required | Re-do the notarization with oath |
| Commission was expired at time of act | Original notarization is void; re-do with valid commission |
Re-Execution Steps
- The signer must appear again before the notary
- All original requirements must be met (ID, oath, etc.)
- A new certificate is completed with the current date
- A new journal entry is made
- The original flawed notarization should be noted in the journal
Journal Corrections
Errors in the notary journal are corrected differently:
| Journal Error | Correction Method |
|---|---|
| Wrong entry | Draw single line through error, write correct info, initial and date |
| Missing entry | Add entry as soon as error is discovered, noting the actual date of the act |
| Extra/duplicate entry | Draw line through, note "void" or "duplicate," initial and date |
Never tear out journal pages or use whiteout in the journal.
On the Exam
Expect 2-3 questions on correction procedures. Key points:
- Single line method: Draw one line, keep original readable, initial and date
- No whiteout: NEVER use correction fluid, tape, or erasure
- Supplemental certificate: For more extensive clerical corrections
- Re-execution: Required for substantive errors
- Journal corrections: Same single-line method applies
What is the proper way to correct a minor error on a notarial certificate?
Why is whiteout prohibited when correcting notarial certificates?
When is re-execution of a notarial act required instead of a simple correction?