Key Takeaways
- Ohio producers have fiduciary duties to act honestly and in good faith
- Producers must disclose compensation arrangements when required
- Trust funds and premiums must be handled according to strict requirements
- Producers must maintain accurate records for 5 years
- Continuing education includes mandatory ethics training (3 hours)
Producer Conduct and Fiduciary Duties
Ohio insurance producers have legal and ethical obligations to their clients and the public. Understanding these duties is essential for professional conduct and exam success.
Fiduciary Duties
A fiduciary is someone who acts in another's best interest. Insurance producers owe duties to their clients:
Key Duties
| Duty | Description |
|---|---|
| Honesty | Be truthful in all dealings |
| Disclosure | Reveal material information |
| Competence | Maintain professional knowledge |
| Confidentiality | Protect client information |
| Good Faith | Act fairly and honestly |
Agent vs. Broker Responsibilities
| Producer Type | Primary Duty To |
|---|---|
| Agent | Insurance company (but must be fair to client) |
| Broker | Client/Insured |
Exam Tip: Agents represent the insurer, while brokers represent the client. However, both have ethical obligations to treat all parties fairly.
Disclosure Requirements
Ohio producers must disclose:
Compensation Disclosures
When required:
- Method of compensation (commission, fee, both)
- Material conflicts of interest
- Ownership interests in recommending insurers
- Referral arrangements
Product Disclosures
- All material terms and conditions
- Limitations and exclusions
- Premium and cost information
- Comparison with alternatives when replacing
Handling of Funds
Producers must handle premiums and client funds according to strict rules:
Premium Collection
| Requirement | Rule |
|---|---|
| Deposit | Promptly to insurer or trust account |
| Commingling | Cannot mix with personal funds |
| Trust Account | Required for holding premiums |
| Records | Must maintain detailed records |
Trust Account Requirements
- Separate from personal accounts
- Clearly designated as trust account
- Detailed records of all transactions
- Regular reconciliation
- Available for ODI examination
Consequences of Mishandling
- License suspension or revocation
- Required restitution
- Civil liability
- Potential criminal charges
Record Keeping
Ohio requires producers to maintain records:
Required Records
| Record Type | Retention Period |
|---|---|
| Applications | 5 years |
| Policy documents | 5 years |
| Client correspondence | 5 years |
| Premium records | 5 years |
| Replacement forms | 5 years |
Access to Records
- ODI can examine records during investigations
- Must provide records upon request
- Failure to maintain records is a violation
Ethics in Practice
Client Communication
Best practices for ethical client communication:
- Be Truthful - Never exaggerate or mislead
- Be Clear - Use language client understands
- Be Complete - Disclose all material information
- Be Responsive - Address questions and concerns
- Be Professional - Maintain appropriate boundaries
Conflicts of Interest
Common conflicts and how to handle them:
| Conflict | Proper Response |
|---|---|
| Higher commission product | Disclose and recommend what's best |
| Insurer incentive trips | Disclose the incentive |
| Product quotas | Don't let quotas drive recommendations |
| Referral fees | Disclose to client |
Continuing Education
Ohio requires ethics training as part of CE:
- 3 hours of ethics every renewal period
- Part of the 24-hour total requirement
- Covers regulatory updates and ethical issues
- Must be completed at ODI-approved providers
Professional Standards
Beyond legal requirements, professional standards include:
- Treating all clients fairly and equally
- Maintaining professional competence
- Avoiding conflicts of interest
- Protecting client confidentiality
- Being honest in all communications
- Reporting illegal or unethical conduct
How long must Ohio insurance producers retain client records?
How many hours of ethics continuing education does Ohio require each renewal period?