Key Takeaways
- Providers must be approved by the Secretary of State before use
- Provider application fee is $250
- Platforms must meet encryption and security standards
- The SOS maintains a public list of approved providers
- Notaries should verify provider approval before contracting
Last updated: January 2026
Technology Providers and Platform Requirements
Colorado requires RON to be performed using approved technology platforms to ensure security and compliance.
Provider Approval Process
Secretary of State Approval
| Requirement | Description |
|---|---|
| Application | Providers must apply to SOS |
| Fee | $250 application fee |
| Review | SOS evaluates compliance |
| Approval | Listed on approved provider list |
What Providers Must Demonstrate
| Requirement | Description |
|---|---|
| Security standards | Encryption and data protection |
| Identity verification | Credential analysis capability |
| KBA integration | Knowledge-based authentication |
| Recording | Audio-video recording capability |
| Storage | Secure 10-year retention |
| Compliance | Meet all SOS rules |
Finding Approved Providers
| Resource | Location |
|---|---|
| SOS Website | coloradosos.gov |
| Approved list | Notary section |
| Updates | Check regularly for changes |
Platform Features to Look For
Required Features
| Feature | Purpose |
|---|---|
| Real-time video | Two-way communication |
| ID verification | Credential analysis tools |
| KBA | Identity questions |
| Recording | Session capture |
| Electronic signatures | Signer e-signing |
| Electronic seal | Notary stamp application |
| Tamper evidence | Document security |
Recommended Features
| Feature | Benefit |
|---|---|
| User-friendly interface | Easier for signers |
| Mobile support | Signer convenience |
| Document preparation | Streamlined workflow |
| Training resources | Help learning platform |
| Customer support | Assistance when needed |
Costs to Consider
| Cost Type | Description |
|---|---|
| Monthly subscription | Fixed monthly fee |
| Per-transaction | Fee per notarization |
| Annual contract | Yearly commitment |
| Setup fees | Initial onboarding |
| Training | May be additional |
Notary Responsibilities
| Responsibility | Description |
|---|---|
| Verify approval | Confirm provider is SOS-approved |
| Learn platform | Understand all features |
| Follow procedures | Use platform correctly |
| Maintain security | Protect login credentials |
| Keep records | Ensure proper retention |
Security Requirements
Platform Security
| Requirement | Description |
|---|---|
| Encryption | Data encrypted in transit and at rest |
| Access controls | Secure login |
| Audit trails | Track all activities |
| Backup | Data redundancy |
Notary Security Duties
| Duty | Implementation |
|---|---|
| Secure credentials | Strong passwords |
| No sharing | Don't share login |
| Log out | Secure session termination |
| Report issues | Alert provider to problems |
Changing Providers
| Step | Description |
|---|---|
| 1. Select new provider | Choose from approved list |
| 2. Set up account | Complete onboarding |
| 3. Transfer records | Ensure access to old records |
| 4. Update journal | Note provider change |
| 5. Cancel old service | When transition complete |
Provider vs. Notary Responsibilities
| Responsibility | Provider | Notary |
|---|---|---|
| Platform security | Yes | No |
| Recording storage | Yes | Shared |
| Identity verification tools | Yes | Use correctly |
| Notarial act performance | No | Yes |
| Compliance with law | Shared | Yes |
On the Exam
- Provider approval: Must be SOS-approved
- Provider fee: $250 application
- Verification: Check approved list before using
- Security: Encryption and access controls required
- Notary duty: Use platform correctly
Test Your Knowledge
What is the application fee for a Remote Notarization Provider to become approved by the Colorado Secretary of State?
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Test Your Knowledge
What should a notary do before contracting with a RON technology provider?
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B
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D
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