Key Takeaways
- IPEN requires the signer to be physically present with the notary
- Documents are in electronic format, signed with electronic signatures
- Standard identity verification rules apply (same as paper)
- Electronic seal is applied to the document
- No recording requirement for IPEN (unlike RON)
Last updated: January 2026
In-Person Electronic Notarization (IPEN)
In-Person Electronic Notarization (IPEN) combines physical presence with electronic document signing. It's different from RON in that the signer must be physically present.
IPEN vs. RON vs. Traditional
| Feature | Traditional | IPEN | RON |
|---|---|---|---|
| Signer location | In person | In person | Remote |
| Document format | Paper | Electronic | Electronic |
| Signature | Ink | Electronic | Electronic |
| Notary seal | Ink/embosser | Electronic | Electronic |
| Recording required | No | No | YES |
| KBA required | No | No | YES |
When to Use IPEN
| Situation | Best Choice |
|---|---|
| Client is present, wants e-docs | IPEN |
| Client is remote | RON |
| Paper documents | Traditional |
| Title company e-closing | Often IPEN |
IPEN Requirements
| Requirement | Details |
|---|---|
| Personal appearance | Signer must be present |
| Identity verification | Same as traditional |
| Electronic signature | Digital signature applied |
| Electronic seal | Digital notary seal |
| Journal entry | Record notarization |
Electronic Signature Standards
| Standard | Details |
|---|---|
| Unique to notary | Cannot be shared |
| Capable of verification | Can be authenticated |
| Linked to document | Tamper-evident |
| Under sole control | Only notary can use |
Electronic Seal Requirements
The electronic seal must contain the same elements as a physical seal:
| Element | Required |
|---|---|
| "Notary Public, State of Texas" | YES |
| Five-point star | YES |
| Notary name | YES |
| Commission number | YES |
| Expiration date | YES |
Benefits of IPEN
| Benefit | Description |
|---|---|
| Speed | Faster than mailing documents |
| Convenience | No printing/scanning needed |
| Security | Tamper-evident signatures |
| Storage | Easy electronic storage |
| Environmentally friendly | Paperless option |
IPEN Process
- Signer appears in person before notary
- Verify identity using standard methods
- Present electronic document on screen
- Signer reviews document content
- Administer oath if jurat required
- Signer applies electronic signature
- Notary applies electronic seal
- Record in journal (electronic or paper)
On the Exam
IPEN questions focus on:
- Physical presence: Required for IPEN
- ID verification: Same as traditional
- Recording: NOT required (unlike RON)
- Electronic seal: Same elements as physical
Test Your Knowledge
What is the key difference between IPEN and RON in Texas?
A
B
C
D
Test Your Knowledge
Is video recording required for In-Person Electronic Notarization (IPEN) in Texas?
A
B
C
D