Key Takeaways
- Application fee is $60 for a 4-year commission
- Must pass exam before submitting application
- Application must be submitted within 2 years of passing exam
- Oath of office must be filed with county clerk
- Commission term is 4 years from date of appointment
Application Process
After passing your notary exam, you'll need to complete the application process to receive your commission. Understanding each step ensures you don't miss deadlines or make errors that delay your appointment.
Step-by-Step Application Process
Step 1: Pass the Written Examination
| Exam Detail | Requirement |
|---|---|
| Questions | 40 multiple-choice |
| Passing Score | 70% (28 correct) |
| Time Allowed | 1 hour |
| Locations | 13 walk-in sites statewide |
| Valid Period | 2 years after passing |
Step 2: Obtain and Complete Application
After passing the exam, you'll receive or can download the notary public application form.
Application Requirements:
- Complete all sections legibly
- Provide accurate personal information
- Include Social Security Number
- Sign the application
- Include the required fee
Step 3: Submit Application with Required Fee
| Fee Type | Amount |
|---|---|
| New Application | $60 |
| Commission Term | 4 years |
| Payment Methods | Check or money order to "Department of State" |
Submit your completed application and fee to: New York Department of State Division of Licensing Services P.O. Box 22001 Albany, NY 12201-2001
Or use the online application system at the Department of State website.
Step 4: Await Background Check and Approval
The Department of State will:
- Review your application for completeness
- Conduct a background investigation
- Verify your qualifications
- Process your commission
Processing Time: Typically 4-6 weeks, but may vary.
Step 5: Receive Your Commission
Upon approval, you'll receive:
- Your notary public commission certificate
- Oath of office form
- Instructions for filing
Step 6: Take and File Oath of Office
Critical Deadline: You must file your oath of office with the county clerk within 30 days of the commission date.
| Filing Location | County Clerk's Office |
|---|---|
| Which County | County listed on your commission |
| Deadline | 30 days from commission date |
| Consequence of Missing | Commission becomes void |
Step 7: Obtain Your Notary Supplies
After filing your oath, you need:
- Signature stamp (optional but recommended)
- Notary stamp or seal (containing required information)
- Record book/journal (recommended but not legally required in NY)
Commission Term and Renewal
| Term Detail | Information |
|---|---|
| Commission Length | 4 years |
| Renewal Fee | $60 |
| Renewal Timing | Before expiration |
| Lapsed Commission | Must retake exam and reapply |
Important: Start your renewal process BEFORE your commission expires. If your commission lapses, you must retake the exam and apply as a new applicant.
On the Exam
Expect 2-3 questions about the application process:
- Application fee: $60 for 4-year term
- Exam validity: 2 years to complete application
- Oath filing: Must file within 30 days
- Commission term: 4 years
- Where to file oath: County clerk's office
What is the application fee for a New York notary commission?
Within how many days must the oath of office be filed after receiving your commission?
How long is a New York notary commission valid?