Minnesota Workers' Compensation Insurance

Workers' compensation insurance provides benefits to employees injured on the job and protects employers from lawsuits.

Mandatory Coverage Requirements

No Minimum Employee Threshold

Minnesota Law:

• ALL employers must purchase workers' compensation insurance
• No minimum number of employees required
• Even one part-time employee triggers requirement
• Applies to minors and non-citizen workers

Exceptions:

• Businesses without any employees (sole proprietors with no employees)
• Family businesses where all workers are immediate family members of owner
• Partnerships where all workers are partners or partners' immediate family
• Independent contractors (if properly classified)

Exam Tip: Minnesota has NO minimum employee threshold for workers' comp. If you have even one part-time employee who is not a family member, you MUST carry workers' comp insurance.

Who Must Be Covered

Employees Include:

• Full-time and part-time workers
• Temporary and seasonal workers
• Minors (workers under 18)
• Non-citizen workers (legal status irrelevant)
• Workers paid by hour, salary, commission, or piece rate

Properly Classified Independent Contractors:

• Not required to be covered
• Must meet IRS and Minnesota independent contractor tests
• Misclassification can result in penalties
• Employers should verify classification

Sole Proprietors and Partners:

• Can elect to cover themselves (optional)
• Must specifically request coverage
• Not automatically covered
• Election must be in writing

Coverage Basics

What Workers' Compensation Covers:

• Medical expenses for work-related injuries/illnesses
• Lost wages during recovery
• Vocational rehabilitation
• Permanent disability benefits
• Death benefits to survivors

When Coverage Applies:

• Injury "arising out of and in the course of employment"
• Includes sudden accidents and occupational diseases
• Covers injuries on employer's premises
• Covers injuries during work-related travel

No-Fault System

How Workers' Compensation Works

No-Fault Benefits:

• Injured worker receives benefits regardless of who was at fault
• Worker does not need to prove employer negligence
• Employer pays even if employee was negligent
• Faster payment of benefits
• Reduces litigation

Exclusive Remedy:

• Workers' comp is exclusive remedy for workplace injuries
• Employee CANNOT sue employer for negligence
• Exceptions: Intentional injuries, employer lacks coverage
• Protects employers from tort lawsuits

Benefits for Employees:

• Guaranteed benefits regardless of fault
• Medical expenses paid in full
• Partial wage replacement
• No need to prove employer negligence
• Prompt payment of claims

Benefits for Employers:

• Protection from lawsuits
• Predictable insurance costs
• Reduced litigation expenses
• Maintains workplace relationships

Exam Tip: Workers' comp is "no-fault"—injured workers receive benefits regardless of who caused the injury. In exchange, employees give up right to sue employers (exclusive remedy doctrine).

Benefits Provided

Medical Benefits

Coverage:

• All reasonable and necessary medical treatment
• Emergency room visits
• Doctor appointments and specialist care
• Hospital stays and surgery
• Physical therapy and rehabilitation
• Prescription medications
• Medical equipment and prosthetics
• Mileage to medical appointments

Duration:

• No time limit on medical benefits
• Covers all treatment related to work injury
• Insurer can require second opinions or IMEs (Independent Medical Examinations)

Temporary Total Disability (TTD)

When It Applies:

• Worker cannot work at all due to injury
• Temporary condition (expected to recover)
• Receiving active treatment

Benefits:

• 66 2/3% of gross average weekly wage
• Maximum weekly benefit set by statute (adjusted annually)
• Minimum weekly benefit also set by statute
• Tax-free benefits
• Waiting period: 3 days (no benefits first 3 days unless disability exceeds 10 days)

Example:

• Worker's average weekly wage: $900
• TTD benefit: $900 × 66.67% = $600/week
• (Subject to statutory maximum)

Temporary Partial Disability (TPD)

When It Applies:

• Worker can do some work but not full duties
• Earning less than before injury
• Light duty or reduced hours

Benefits:

• 66 2/3% of difference between pre-injury and current wages
• Encourages return to work
• Maintains income during recovery

Permanent Partial Disability (PPD)

When It Applies:

• Worker has permanent impairment but can still work
• Assigned disability rating (percentage)
• Based on medical evaluation

Benefits:

• Based on disability rating and statutory schedule
• Specific losses (hand, foot, eye) have set values
• General disability rating for other impairments
• Paid as lump sum or weekly benefits

Permanent Total Disability (PTD)

When It Applies:

• Worker cannot return to any gainful employment
• Permanent and total impairment
• Rare but serious cases

Benefits:

• 66 2/3% of average weekly wage
• For life or until recovery
• Subject to statutory maximum
• Adjusted annually for inflation

Death Benefits

When Worker Dies from Work Injury:

• Spouse receives benefits
• Dependent children receive benefits
• Burial expenses covered (up to statutory limit)

Spousal Benefits:

• Weekly payments for spouse
• Amount based on worker's wages
• Continues until spouse remarries or dies

Dependent Children:

• Benefits until age 18 (or 25 if full-time student)
• Divided among dependents

Vocational Rehabilitation

When Provided:

• Worker cannot return to previous job
• Retraining needed for new employment
• Includes education, job placement services

Coverage:

• Tuition and training costs
• Books and materials
• Vocational counseling
• Job search assistance

Penalties for Non-Compliance

Fines and Penalties

Failure to Carry Coverage:

• Fine: Up to $1,000 per employee, per week without coverage
• Multiplies quickly with multiple employees
• No cap on total fines

Example Penalty:

• Employer with 5 employees
• No coverage for 10 weeks
• Penalty: 5 employees × 10 weeks × $1,000 = $50,000

Additional Penalties if Employee Injured

When Employee Injured Without Coverage:

• Employer must pay all workers' comp benefits
• PLUS 65% penalty on top of benefits
• State forces payment through Workers' Compensation Assigned Risk Plan
• Employer billed for all costs

Example:

• Employee injury costs: $100,000 in benefits
• Penalty: $100,000 × 65% = $65,000
• Total employer pays: $165,000

Stop Work Order:

• Department of Labor and Industry can issue stop work order
• Business cannot operate until coverage obtained
• Significant business disruption

Exam Tip: Non-compliance penalties are severe: up to $1,000 per employee per week PLUS if an injury occurs, the employer pays 100% of benefits PLUS a 65% penalty. This can bankrupt small businesses.

Obtaining Coverage

Standard Market

Private Insurance Companies:

• Apply through insurance agent or directly to insurer
• Underwriting based on:
  • Type of business
  • Payroll
  • Claims history
  • Safety programs
• Competitive rates available

Assigned Risk Pool

Minnesota Workers' Compensation Assigned Risk Plan:

• For employers unable to obtain standard market coverage
• Insurer of last resort
• Higher rates than standard market
• Guaranteed coverage

When Needed:

• High-risk industries
• Poor claims history
• New businesses without track record
• Difficult-to-insure occupations

Contact:

• Minnesota Workers' Compensation Insurers' Association (MWCIA)
• Assigned risk plan administrator

Self-Insurance

Large Employers:

• Can self-insure with Department approval
• Must demonstrate financial ability
• Post security deposit
• Subject to Department oversight

Requirements:

• Financial strength requirements
• Annual reporting
• Claims administration capability
• Not practical for small businesses

Claims Process

Reporting Requirements

Employee's Duty:

• Report injury to employer immediately or as soon as practical
• Failure to report may jeopardize claim
• Should report even minor injuries

Employer's Duty:

• Provide First Report of Injury form within 10 days
• File with insurer and Department of Labor and Industry
• Failure to report promptly can result in penalties
• Keep copies for records

Claim Investigation

Insurer Reviews:

• Medical records
• Accident reports
• Witness statements
• Employment records

Acceptance or Denial:

• Must accept or deny within reasonable time
• If accepted, benefits begin
• If denied, employee can appeal

Dispute Resolution

If Claim Denied or Disputed:

• Employee can file claim with Workers' Compensation Division
• Mediation available
• Administrative law judge hearing
• Appeals to Workers' Compensation Court of Appeals

Minnesota-Specific Considerations

Cold Weather Injuries

Common in Minnesota:

• Frostbite and hypothermia
• Slips on ice
• Snow removal injuries
• Cold-stress injuries

Coverage:

• Covered if work-related
• Outdoor workers at high risk
• Employers should provide cold weather gear

Seasonal Employment

Prevalence:

• Agriculture
• Tourism (resorts, parks)
• Landscaping and snow removal
• Construction (weather-dependent)

Coverage Requirement:

• Must cover seasonal workers
• Even short-term employees
• Rates may adjust for seasonal payroll

Agricultural Workers

Special Rules:

• Family farm workers (immediate family) may be exempt
• Non-family farm workers must be covered
• Common seasonal workers require coverage

Employer Best Practices

Safety Programs

Reduce Claims:

• Comprehensive safety training
• Proper equipment and protective gear
• Regular safety inspections
• Incident reporting systems

Benefits:

• Lower claims frequency
• Reduced premiums
• Improved employee morale
• Better insurability

Return-to-Work Programs

Goal:

• Get injured workers back to work quickly
• Modified duty assignments
• Gradual increase in responsibilities

Benefits:

• Reduces wage loss claims
• Maintains employee connection to workplace
• Lowers overall claim costs
• Improves employee outcomes

Claims Management

Proactive Approach:

• Report claims promptly
• Maintain good communication with injured workers
• Work with insurer on claims
• Investigate accidents to prevent recurrence

Exam Tip: Employers who implement safety programs, return-to-work programs, and proactive claims management typically see lower workers' comp premiums and better employee relations.